Transcripts


Academic transcripts are issued to current students without charge.  Transcripts are issued to former students for a fee of $5.00 per transcript.  Please make checks payable to the Registrar's Office, CSB/SJU.  No transcript will be released to any student who has not settled all financial obligations to CSB/SJU.  A hold may be placed on transcripts until all tuition, fees, room and board are paid in full.

Contact the Office of the Registrar to request a transcript. The Family Educational Rights & Privacy Act of 1974 requires this request be in writing or in person.

There are three ways to request transcripts:

1.  In person at CSB/SJU.

You may fill out a transcript request form at the Office of the Registrar along with the appropriate fees, if applicable.  Checks should be made out to Registrar's Office, CSB/SJU.  You may also fill out and print the transcript request form provided online in advance of your visit to CSB/SJU.  All official transcripts are processed at the SJU office.

NOTE: Transcripts may be requested only by the individual to whom the transcript belongs. You may not request another person's transcript.

If the transcript will be picked up in person, we require a photo ID (MN driver's license, CSB/SJU ID card or other photo ID).  We will only release the transcript to the student or to someone authorized by the student in writing.  Turn-around time for transcript processing is 3-4 business days.

2.  In writing.

An individual may request a transcript in writing.  Please provide the following information in a written request (or fill out and print the transcript request form):

  • Full name (include all previous names)
  • Banner ID Number or Social Security Number
  • Date of birth
  • Your permanent address
  • Phone number
  • Dates of attendance
  • Original signature of individual
  • Address where transcript is to be sent
  • Payment for transcript service  (students who wish to pay by credit card may order a transcript through the Student Clearinghouse - see information under #3)   

Please note that requests not accompanied by a signature cannot be processed.

Mail to:

Office of the Registrar
Saint John's University / College of Saint Benedict
P.O. Box 5511
Collegeville, MN 56321

3.  Online request.

The College of Saint Benedict & St. John's University have authorized the National Student Clearinghouse to provide its online transcript ordering service. This service provides students with timely notices regarding their transcript request as well as order status history. Individuals who have both a major credit card and a valid email address can request an official transcript through this service. Credit cards will be charged only after orders have been processed. The cost of an official transcript ordered from the National Student Clearinghouse is $5.00 per transcript plus their additional $2.25 processing fee for a total of $7.25 per transcript. An official transcript in .pdf format is an additional $1.75 charge.

Saint John's University - https://www.studentclearinghouse.org/secure_area/Transcript/login.asp?FICEcode=00237900 

College of Saint Benedict - https://www.studentclearinghouse.org/secure_area/Transcript/login.asp?FICEcode=00234100

Transcripts are sent within 3 business days of receipt of the request.  


Transcript Official:

Lucy Thomes
Office of the Registrar
College of Saint Benedict/Saint John's University
P.O. Box 5511
Collegeville, MN 56321
(320) 363-3397
fax (320) 363-2714
e-mail:  lthomes@csbsju.edu