Access and Use Policy

Bryan Hays, OSB Collection is housed in Alcuin Library of Saint John’s University, Collegeville, Minnesota. The Library administers the Bryan Hays,OSB to preserve the documentary legacy of this important composer and to facilitate research on his work. The following procedures allow access to the collections while ensuring their preservation as a lasting resource for musicians and scholars.

Both internal members of the CSB and SJU community, as well as visiting scholars, are encouraged to use the Bryan Hays,OSB Collection for their research needs. The Archives are not open for browsing; researchers are asked to contact the Librarian for an appointment to consult the physical collection. The Library reserves the right to restrict the use of records that are not processed, materials containing confidential or sensitive information, or records that are of exceptional value or are fragile.

To safeguard the unique materials housed within the Collection, researchers are requested to observe the following rules:

1. MATERIALS BROUGHT TO THE ARCHIVES: Coats, briefcases, purses, book bags, and other personal property not essential to research projects must be left at the designated area.
2. SMOKING, EATING, AND DRINKING: are not permitted in the University Archives under any circumstances.
3. EQUIPMENT: The use of portable personal computers, cameras, and audio/video recorders will be allowed only with permission of the Librarian. The use of hand-held scanners is prohibited. Fountain pens, felt-tipped pens, or similar ink writing instruments cannot be used. Please take notes in PENCIL only.
4. STACK AREAS of the Archives are closed to patrons. All materials will be retrieved by the Archives staff. Materials are to be used only in the Archives research area under the supervision of the archivist.
5. HANDLING OF MATERIALS: Materials must be handled with care; they must not be leaned on, written on, folded, or otherwise handled in any way likely to damage them. The existing order of documents within each folder and box should be maintained. Sheets must be turned in order and kept neatly in the folders. Please report to the archivist any error in cataloguing, dating, or filing.
6. PHOTOCOPYING and/or SCANNING of Music is only allowed by permission of the (Need to ask Kathy) Estate. Any copies provided are for the individual’s personal use and may not be further reproduced, published, publicly performed, offered for sale, transferred to another individual or deposited in another institution without written permission from the Estate and/or the copyright holder. Photocopies or scans of text material (programs, correspondence, awards) may be provided with permission of the Librarian. The researcher assumes full responsibility for conforming with the laws of libel, privacy, and copyright which may be involved in his/her use of manuscripts and other materials. All copying is done by the Library staff.
7. CITATIONS should follow this format: Identification of item, Bryan Hays Collection, Alcuin Library, St. John’s University (Collegeville, MN).

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