Hmong Americans Involving Students Constitution

Article I: Name and Purpose

Section 1: Hmong Americans Involving Students (Acronym: HAIS)

Section 2: The purpose of our club is to promote cultural understanding of Hmong culture on the CSB/SJU campus, and to build a community across all cultural contexts. HAIS is dedicated to establishing and maintaining Hmong culture on campus as well as being a support group and resource to enable students to become effective leaders in their community.

 

Article II: Membership

Section 1: Eligibility for Membership

HAIS is open to any current enrolled CSB/SJU student. Any member is entitled to vote in the case that they are interested and committed members.

Section 2: Voting Member Criteria

All voting processes will take place during HAIS meetings, and the criteria in order for members to vote will be based on their consistent attendance and involvement in HAIS events and project which will be recorded

Section 3: Removal of Members

In the situation where a member is not upholding the Benedictine values within the club, they may be removed. The process will first be a hearing conducted by the officers with the verification of the club advisor, and, if needed, will be followed up by a vote in by the members in which majority rules.

 

Article III: Officers

Section 1: Officer Qualifications

Officer positions are only for CSB/SJU student. The qualifications for an officer position in HAIS will be based on their past experiences and involvement.

Section 2: Elected Officers

President:     

-Primary contact for the institution

- Oversees all other officer positions

-Presides and orders meetings in to session and can call special meetings

           - Department of Student Activities contact

           -Oversees election process

           -Term of office is an academic year

 

Vice President:

-Assume the duties of the president in his/her absence

           -Primary contact with the Joint Club Board

           -Schedule and submit meetings to HAIS calendar

           -Term of office is an academic year

CSB Representative:

-Reserves rooms and get required materials for set meetings on CSB campus

           -Liaison for CSB students and HAIS

-Works closely with Public Relation Representative in order to maintain successful events              

-Term of office is an academic year

SJU Representative: Representative for students of SJU

-Reserves rooms and get required materials for set meetings on SJU campus

           -Liaison for SJU students and HAIS

-Works closely with Public Relation Representative in order to maintain successful events

-Term of office is an academic year

Public Relations Representative:

-Promote HAIS events through posters, social networking, and media

-In charge of emailing and informing CSB/SJU community

-Main contact and liaison between HAIS and CSB/SJU clubs as well as community outreach

           -Regulating newsletters and updating HAIS calendar

           -Term of office is an academic year

Secretary:     

-In charge of all administrative and secretarial work

-Takes and distributes minutes of all club meetings,

-Records of current and past members, files minutes, member attendance, etc

-Handles and organizes the agenda of club meetings from board members

-In charge of organizing and coordinating elections

-Term of office is an academic year

Treasurer:     

-Keeps records of all finances

-Submits monthly audit statements

-Notifies organization of financial issues

-Prepares budget/ allocation requests

-Term of Office is an academic year

 

Section 4: Vacancy in Office

In the event that a vacancy should occur (resignation or removal), provisions will be made to fill the vacancy. Following the chain of command, when needed, board members will assume those duties until a special election is held.

Section 5: Removal of Officers

In the situation where a board member is not in good standing with the club and may be removed, the process will first be a hearing conducted by the officers with the verification of the club advisor, and will be followed up by a vote in by the members in which majority vote will rule.

Section 6: Appeal of Removal of Officers

In an appeal of the removed officer, the officer who is making the appeal shall be subjected to the review of the board members and advisor. If the appeal should pass, it will be followed up by a vote in which the majority will rule.

 

Article IV: Elections

Section 1: Nomination Process

Nomination for an officer position can be by a current officer, member, or self-nomination, and will be followed by an application process. The nominee must be an active HAIS member in order for the nomination to be valid. 

Section 2: Election

Applications are summarized, presented to HAIS and voted upon prior to the end of the academic year. Nominees will have the chance to prepare speeches for their campaign, and will also take questions from HAIS members.

In order for voting to commence, there will need to be at least 2/3 of HAIS members present, and the voting process will be a secret ballot. Nominations and elections will take place in the middle of February, and results will be announced at the beginning of March. Officers can serve up to two terms maximum.

Section 3: Special Elections

Within the first week of vacancy in a HAIS officer position, the election and nomination process will follow as Section 2 has stated above. This should be done within two weeks of the vacant notification.

 

Article V: Advisor

Section 1: Selection

The position of advisor for HAIS is open to faculty and non-faculty members of the CSB/SJU campus.

Section 2: Duties of an Advisor

The advisors duties include, but are not limited to:

1. Promote group activities to other faculty/staff

2. Meet with the executive board when it is necessary

3. Provide continuity for the club/organization from year to year

4. Act as a resource to the group

5. Attend officer and membership first and last meeting

6. Help to formulate the goals of the group

8. Oversee and advise on annual club budget

 

Article VI: Meetings

Section 1: Regular Meeting/Club Activities

HAIS will meet once every two weeks for an hour for their club meeting.  The officers will meet separately the week prior to the HAIS meeting to plan the agenda. The group will also meet at various times through the semester for speakers, events, etc.

Section 2: Special Meetings

If any special meetings are needed, HAIS members will be informed with as much notice as possible by the officers and/or advisor.

 

Article VII: Finances

Section 1: Co-Funding Board

HAIS will follow all CSB/SJU Co-Funding Board guidelines when requesting allocation of funds. 

Section 2: Honorariums

No dues will be collected from any HAIS member.  There will be no stipends given out to any officer or HAIS members.

 

Article VIII: Amendments

Section 1: Ratification

If amendments to the HAIS constitution are needed, a committee will form from within HAIS to review and provide recommendation for the changes. An amendment can be passed by HAIS's voting criteria in Article X of the constitution

Section 2: Submittal to Department of Student Activities and Joint Club Board

Any changes made to this constitution must be submitted to the Department of Student Activities and the JCB.

 

Article IX:  Voting 

All members of HAIS will have one vote, except the President.  The president shall act as the tie-breaker if necessary.  2/3 of the HAIS members (18) need to be present in order for a vote to be called.  A vote will pass if a majority of the group (51%) agrees.

 

Article X: Non-discrimination

The HAIS admits students without regard to their race, religion, color, sex, age, sexual orientation, or national or ethnic origin to all the rights, privileges, programs, and other activities, generally accorded or made available to members of the organization.

 

Article XI: Hazing

 The HAIS considers hazing to be a degrading and destructive activity which is inconsistent with the standards of this student organization. The HAIS recognizes the dignity of every person and opposes all forms of hazing.