Fishing Club Constitution
Article I: Name and Purpose
Name of the club – St. Johns/St. Bens Fishing Club
Section 2: Purpose/Mission
To provide all members of our St. John’s University/College of St. Benedict institution with an equal opportunity to fish on campus, outside of campus on Club trips, and to learn about fishing, all while instilling deep respect for the environment and the importance of service to others.
Section 3: Affiliation:
No current affiliations.
Article II: Membership
Section 1: Eligibility for Membership
All St. John’s/St. Ben’s students are eligible for membership, but to receive benefits of discounted trips and activities, must attend at least five outings (meetings, events, etc.) of the club every year.
Section 2: Voting Member Criteria
To vote on issues pertaining to the St. John’s/St. Ben’s Fishing Club, members must attend at least five outings (meetings, events, etc.) of the club every year.
Section 3: Removal of Members
Officers of the group discuss the conduct of the member and vote to dismiss or not accordingly. A two-thirds vote is required to dismiss. In the case of a tie, the president’s executive power is exercised.
Article III: Officers
Section 1: Officer Qualifications
Active member for at least one semester.
Section 2: Elected Officers
President, Vice-President, Secretary, Treasurer, Conservation/Contacts Manager, Volunteer/Service Coordinator
Section 3: Duties of Officers
Preside at activities and events coordinated by club, and conduct themselves in accordance with values of St. Johns/St. Bens Fishing Club.
Typical duties include:
President: Preside at meetings, call special meetings, primary contact with the institutions, appoint committee chairs, runs the election process, other
Vice-President: Assume President’s duties in his/her absence, schedule meeting/practice rooms/facilities, primary contact with the JCB, plans member/officer training programs, other
Secretary: Takes and distributes minutes of all club meetings, recorder keeper (current and past members, files minutes, etc), club historian, notify members of meetings, handles the official correspondence of the club, other
Treasurer: Keeps all financial records, submits monthly audit statements to CFB contact, notifies organization of financial issues, prepares budget/allocation requests
Conservation/Contacts Manager: Works closely with environmental issues, lake habitat, fishery education, and improving aquatic habitat especially on campus and throughout the local, state, and national community. Also works contacting sources of information and coordinating club opportunities
Volunteer/Service Coordinator: Handles service orientated responsibilities and activities involving the CSB/SJU Fishing Club and community service opportunities, also works in close proximity in involving the CSB/SJU student body.
Section 4: Vacancy in Office
If the President is unable for any reason to continue as President, the vice-president will assume his/her duties. A new Vice President will then be elected. If the Vice President position is vacant, then one of the current officers will simply take over the role. In the case of a vacancy in any other position besides President and Vice President, all active members of the club will be asked to run and voting will take place (paper and/or electronically). All members who have attended at least five meetings per year can vote, with the new officer becoming the person who gets the majority of the votes. In the case of a tie, the current officers will vote, with the President having the final say. If no active members fulfill the positions, the current officers will take over the role.
Section 5: Removal of Officers
To remove an officer the following must happen:
A petition to remove the officer in question must be submitted to the President or the highest officer not in question. This petition for removal must contain the signatures of at least 20 members with active (5 meetings a year) status. When such petition is received, the highest presiding officer not in question shall call a meeting of the club officers other than the officer in question, to determine whether or not the officer should be removed. A majority vote is required for removal. In case of tie, the President, or the highest officer not in question is the determining factor.
Section 6: Appeal of Removal of Officers
The removed officer must write a petition within two weeks stating why the club should consider reinstating him/her as an officer with evidence supporting his/her cause with signatures from 20 active club members. The officers vote to reinstate the officer, with a majority winning. In the case of a tie, the President or the highest ranking officer not in question will be the tie breaker.
Article IV: Elections
Section 1: Nomination Process
Those seeking nomination must campaign for their respective officer position. Those campaigning must state their plans in the officer position to the club by March 1.
Section 2: Election
The voting members of the club will vote during the end of March for each respective position, the majority vote for each position wins. Voting can be done with paper ballots or electronically if desired (or both). The President will only have email authority during the electronic voting. If there is a problem the Student Activities Director will be asked to oversee the process. If an officer tampers with the election process, he is subject to removal with a two-thirds vote of the officers. If there is a tie in voting, the current officers are the tie breakers. If there still is a tie, the President has the final decision. Voting shall be done in secret. Terms are for the entire academic year or in the case an officer studies abroad, he/she can only run for the semester they will be here for. Another person can run for the semester they are absent. (Thus it is possible to have two different officers in two different semesters).
Section 3: Special Elections
In the case an elected position is not filled, a petition will be sent out to active club members. If people respond, the officers will vote with the majority winning. If there is a tie, the President has the last say. If no one responds, the current officers will resume the duties of the missing position.
Article V: Advisor
Section 1: Selection
The advisor must be interested in the purposes of the Club, understanding and supporting Club ideology. In the case a current advisor is unwilling/unable to continue a new advisor will be selected by the officers. To remove an advisor, a two-thirds vote is required of officers.
Section 2: Duties
The advisor must support the officers and the club members. He/she must challenge us continually with new ideas and goals. The advisor must be a medium of communication between the Club and the institution.
Article VI: Meetings
Section 1: Regular Meeting/Club Activities
Club meetings will be held regularly at a location/time determined by the members of the Club. Other regular fishing related activities will take place according to schedule or as necessary. The season will conclude with a special, end of year banquet. Members will be notified of meetings via e-mail and word of mouth.
Section 2: Special Meetings
Special meetings will be called by the highest ranking officer. Members of the Club will be notified of special meetings by e-mail and word of mouth. Special meetings most importantly address the issue at hand.
Section 3: Parliamentary Authority
The highest ranking officer will open the meeting, discuss orders of business pertaining to the Club. Then each remaining officer in chain of command order will have an opportunity to speak. Finally, any remaining member will have a chance to have his/her voice heard.
Section 4: Quorum*
Two-thirds of officers must be present for official club business to occur.
Article VII: Committees
Section 1: Committee Structure
Committee shall be determined upon importance/need of the group by the group.
Section 2: Special/Ad-Hoc Committees
Special committees will too be determined by the importance/need of the group
Article VIII: Finances
Section 1: Co-Funding Board
Yes, our Club will apply for CFB Monies. If allocated our club will follow all CFP and institutional regulations.
Section 2: Honorariums
No pay or stipend is received.
Section 3: Dues (optional)
There is no mandatory due for the club.
Article IX: Amendments
Section 1: Ratification
In order to purpose a constitutional amendment a statement with at least 20 active (5 meetings a year) club signatures must be presented to the highest ranking club officer with the criteria for the new amendment. Then, the club officers must create a new amendment accordingly to be ratified by a two-thirds of the officers.
To change a constitutional amendment a statement with at least 20 active signatures must be presented to the highest ranking club officer with reason why the amendment must be changed. Then, the officers will vote and a two-thirds vote will change the amendment.
Section 2: Submittal to Department of Student Activities and Joint Club Board
Any changes made to this constitution must be submitted to the Department of Student Activities and the JCB.
The St. John’s/St. Ben’s Fishing Club admits students without regard to their race, religion, color, sex, age, sexual orientation, or national or ethnic origin to all the rights, privileges, programs, and other activities, generally accorded or made available to members of the organization.
The St. John’s/St. Ben’s Fishing Club considers hazing to be a degrading and destructive activity which is inconsistent with the standards of this student organization. The Fishing Club recognizes the dignity of every person and opposes all forms of hazing.