Joint Club Board Guidelines
Interpretation and enforcement of these guidelines are left to the discretion of the Joint Club Board (JCB), the St. Ben’s Senate (SBS), the Saint John’s Senate (SJS) and the Department of Student Activities and Leadership Development.
Organization and Start-Up Requirements
- Membership is open to all undergraduate students exclusively.
- Clubs must choose an advisor (CSB/SJU faculty or staff member).
- Both a hard copy and an electronic copy of the club's constitution must be turned in to the Joint Club Board Co-Chairs. In addition, potential clubs must submit a list of officers and members (include box and phone numbers of at least ten students) and a signed advisor contract.
- All recognized student clubs must participate in all club fairs (Involvement).
- Representation of each club is required at all mandatory meetings set by the JCB and Student Activities and Leadership Development Office (annual all club meetings).
- The club's honorarium policy must be included in their constitution.
- Club's must comply with CSB/SJU Joint and separate institutional policies listed in the J-Book and the Bennie Book.
- The purpose of the club must be consistent with the two institutions’ mission statements.
- Joint organizations must be mutually inclusive in title, apparel, and publicity of both institutions.
- Official Recognition of a student club is required before they have access to any allocations by the Co-Funding Board. Once approved, the club is eligible to access their money according to Co-Funding Board guidelines.
Fund Access Guidelines
- Official recognition of a student club is required before they have access to any allocations. Once approved, the organization/club is eligible to access their money according to Co-Funding Board guidelines.
- Each organization must review their constitution yearly. If the consitution is amended, a the revised constitution must be submitted to the JCB via email.
If constitutions are not received on time, even if granted a grace period, honorarium policies violated, and/or failure to adhere to any JCB start-up requirements and guidelines, the JCB reserves the right to take any combination of the following actions:
- Freeze the organization's/club’s constitution
- Directly oversee organization operations
- Other means deemed necessary