Article I: The Care Package
Section 1: Name
The name of this club shall be known as The Care Package.
Article II: Membership
Section 1: Eligibility for Membership
Any CSB/SJU student is eligible to be a full member of the Care Package. CSB/SJU faculty and staff are welcome to be affiliate members of the Care Package.
Section 2: Voting Member Criteria
Members should attend at least 60% of meetings to have voting rights.
Section 3: Removal of Members
In the event of extreme circumstances, removal from the Care Package will be determined based on the discretion of the club officers in conjunction with the input of the club advisor.
Article III: Officers
Section 1: Officer Qualifications
Officers of the Care Package must be current CSB/SJU students. They must be a voting member of the Care Package for at least one year prior to taking office. Officers must be willing to work closely with the club advisor and other officers.
Section 3: Duties of Officers
Department of Student Activities: preside at meetings, call special meetings, primary contact with the institutions, appoint committee chairs, runs the election process, other, works with organizations outside of the CSBSJU community.
Vice President JBC:
Assume President's duties in his/her absence, schedule meeting/practice rooms/facilities, primary contact with the JCB, works with organizations and clubs within the CSBSJU community
Takes and distributes minutes of all club meetings, recorder keeper (current and past members, files minutes, etc.), club historian, notify members of meetings, handles the official correspondence of the club,
Keeps all financial records, submits monthly audit statements to CFB contact (this is a mandatory requirement if you receive CFB funds), notifies organization of financial issues, prepares budget/allocation requests.
Section 4: Vacancy in Office
In the event that one co-president leaves or is removed from office, the remaining co-president will assume all responsibilities. The treasurer will step in to assist in any way necessary. If duties become too intense a special election may be held at the discretion of the remaining leaders. Then refer readers to the special election section of Article IV.
Section 5: Removal of Officers
In the event that an officer is unable to fulfill his or her duties as described above, he or she may be removed from office at the discretion of the other club leaders and the faculty advisor. Due process is as follows:
A petition to remove the officer in question must be submitted to another officer. This petition must contain the signatures of 60% of voting members. When such petition is received, the officer shall call a meeting of the club to determine whether or not the officer should be removed. Grounds for removal are to be presented by the officer in charge at a regular or special club meeting. The officer in question shall be provided an opportunity to present a defense either in person or in writing. A quorum shall be present, and a majority vote of the voting members shall decide upon removal.
Section 6: Appeal of Removal of Officers
Officers may present a written appeal to the faculty advisor and remaining club officers within 3 days of removal vote. The ultimate decision resides within the remaining club officers and the faculty advisor.
Article IV: Elections
Section 1: Nomination Process
Members may nominate themselves for the desired position in March of the end of the current officers' academic year.
Section 2: Election
Current club leaders will submit a ballot to the current members of the club. All nominations will appear on the ballot and members will have one week in which to vote for the new officers. Within one week of the end of the voting period, current officers will send a club wide e-mail announcing the results of the election. Current club leaders will make any tie-breaking decisions with the help of their faculty advisor. JCB mandates that by April 1, officer elections take place and that they and the Department of Student Activities are notified of the new officers.
In the event that only one person is being nominated, the election will be discussed and determined by current board members along with the advice of the Club Advisor.
Section 3: Special Elections
Procedures for Special Elections are the same as the election process outlined in Section 2. However, nominations must be submitted within 3 days and the voting period will be five days rather than one week.
Article V: Advisor
Section 1: Selection
The club advisor should be a faculty or staff member of College of Saint Benedict and Saint John's University. The advisor is chosen by 2/3 of voting members.
Section 2: Duties
The club advisor is expected to attend all executive meetings and promote group activities to other faculty/staff.
Article VI: Meetings
Section 1: Regular Meeting/Club Activities
The club will hold one activity or meeting bi-monthly, at the convenience of the club officers and, if needed, the faculty advisor. Activities and meetings will be announced via e-mail.
Section 2: Special Meetings
An e-mail will sent to notify members of a special meeting. Special meetings will only be held in the event that a club officer is removed from office. These meetings will be run the same as a normal meeting.
Section 3: Parliamentary Authority
The co-presidents and treasurer will run the meeting, always allowing for input from other club members. Meetings should be kept informal.
Section 4: Quorum*
60% of the voting members must be present for any vote to occur
Article VII: Committees
Section 1: Committee Structure
Section 2: Special/Ad-Hoc Committees
Article VIII: Finances
Section 1: Co-Funding Board
The Care Package will apply for CFB monies and if allocated resources, the club will follow all CFB and institutional regulations.
Section 2: Honorariums
Section 3: Dues
No members are required to pay club dues.
Article IX: Amendments
Section 1: Ratification
Club officers must agree on all constitutional amendments and the faculty advisor must also approve any amendments.
Submittal to Department of Student Activities and Joint Club Board. Any changes made to this constitution must be submitted to the Department of Student Activities and the JCB.
The CARE PACKAGE admits students without regard to their race, religion, color, sex, age, sexual orientation, or national or ethnic origin to all the rights, privileges, programs, and other activities, generally accorded or made available to members of the organization.
The CARE PACKAGE considers hazing to be a degrading and destructive activity which is inconsistent with the standards of this student organization. The CARE PACKAGE recognizes the dignity of every person and opposes all forms of hazing.
Date of recognition/revision: 3/19/12