Nutrition Club Constitution
Article I: Name and Purpose
Section 1: Name
Section 2: Purpose/Mission
The purpose of this club is to promote nutrition awareness and healthful eating practices to the CSB/SJU communities.
Section 3: Affiliation:
Article II: Membership
Section 1: Eligibility for Membership
Any CSB/SJU student is eligible to be a full member of the Nutrition Club. CSB/SJU faculty and staff are welcome to be affiliate members of the Nutrition Club.
Section 2: Voting Member Criteria
There are no requirements for a Nutrition Club member to have voting rights.
Section 3: Removal of Members
In the event of extreme circumstances, removal from the Nutrition Club will be determined based on the discretion of the club officers in conjunction with the input of the club advisor.
Article III: Officers
Section 1: Officer Qualifications
Officers of the Nutrition Club must be current CSB/SJU students or Junior or Senior class standing. They must be a member of the Nutrition for at least one year prior to taking office. Officers must be willing to work closely with the club advisor and other officers.
Section 2: Elected Officers
The positions are as follows:
Co-presidents (x2) – Department of Student Activities and JCB contact
Duties: preside at meetings, call special meetings, primary contact with the institutions, runs the election process, schedule meeting/practice rooms/facilities, primary contact with the JCB, plans member/officer training programs, primary contact between club and faculty advisor, advertises/promotes club activities
Treasurer (x1) – CFB contact
Duties: keeps all financial records, submits monthly audit statements to CFB contact (this is a mandatory requirement if you receive CFB funds), notifies organization of financial issues, prepares budget/allocation requests
Section 3: Vacancy in Office
In the event that one co-president leaves or is removed from office, the remaining co-president will assume all responsibilities. The treasurer will step in to assist in any way necessary. If duties become too intense a special election may be held at the discretion of the remaining leaders. Please refer to the special election section of Article IV.
Section 4: Removal of Officers
In the event that an officer is unable to fulfill his or her duties as described above, he or she may be removed from office at the discretion of the other club leaders and the faculty advisor. Due process is as follows:
A petition to remove the officer in question must be submitted to another officer. This petition must contain the signatures of 60% of voting members. When such petition is received, the officer shall call a meeting of the club to determine whether or not the officer should be removed. Grounds for removal are to be presented by the officer in charge at a regular or special club meeting. The officer in question shall be provided an opportunity to present a defense either in person or in writing. A quorum shall be present, and a majority vote of the voting members shall decide upon removal.
Section 5: Appeal of Removal of Officers
Officers may present a written appeal to the faculty advisor and remaining club officers within 3 days of removal vote. The ultimate decision resides within the remaining club officers and the faculty advisor.
Article IV: Elections
Section 1: Nomination Process
Members may nominate themselves for the desired position in March of the end of the current officers’ academic year.
Section 2: Election
Current club leaders will submit an electronic ballot to the current members of the club. All nominations will appear on the ballot and members will have one week in which to vote for the new officers. Within one week of the end of the voting period, current officers will send a club wide e-mail announcing the results of the election. Current club leaders will make any tie-breaking decisions with the help of their faculty advisor. JCB mandates that by April 1, officer elections take place and that they and the Department of Student Activities are notified of the new officers.
Section 3: Special Elections
Procedures for Special Elections are the same as the election process outlined in Section 2. However, nominations must be submitted within 3 days and the voting period will be five days rather than one week.
Article V: Advisor
Section 1: Selection
The club will choose an advisor in the Nutrition Department.
Section 2: Duties
The club advisor will be present when needed for food lab activities. He or she will offer guidance to new officers in club policies and approve all activities.
Article VI: Meetings
Section 1: Regular Meeting/Club Activities
The club will hold one activity or meeting each month, at the convenience of the club officers and, if needed, the faculty advisor. Activities and meetings will be announced via e-mail.
Section 2: Special Meetings
An e-mail will sent to notify members of a special meeting. Special meetings will only be held in the event that a club officer is removed from office. These meetings will be run the same as a normal meeting.
Section 3: Parliamentary Authority
The co-presidents and treasurer will run the meeting, always allowing for input from other club members. Meetings should be kept informal.
Section 4: Quorum*
Two-thirds of the voting members must be present for any vote to occur.
Article VII: Committees
Section 1: Committee Structure
Section 2: Special/Ad-Hoc Committees
Article VIII: Finances
Section 1: Co-Funding Board
The Nutrition Club will apply for CFB monies and if allocated resources, the club will follow all CFB and institutional regulations.
Section 2: Honorariums
Section 3: Dues (optional)
No members are required to pay club dues.
Article IX: Amendments
Section 1: Ratification
Club officers must agree on all constitutional amendments and the faculty advisor must also approve any amendments.
Section 2: Submittal to Department of Student Activities and Joint Club Board
Any changes made to this constitution must be submitted to the Department of Student Activities and the JCB.
The following is a required statement for all organizations:
The Nutrition Club admits students without regard to their race, religion, color, sex, age, sexual orientation or national or ethnic origin to all the rights, privileges, programs and other activities, generally accorded or made available to members of the organization.
The following is a required statement for all organizations:
The Nutrition Club considers hazing to be a degrading and destructive activity which is inconsistent with the standards of this student organization. The Nutrition Club recognizes the dignity of every person and opposes all forms of hazing.
Date of recognition/revision: 4/8/2007